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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in PDF, OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines, which is found in About the Journal.
  • If submitting to a peer-reviewed section of the journal, the instructions in Ensuring a Blind Review have been followed.

Author Guidelines

Please remember that your supervisor has “veto power” over these instructions. If your supervisor and these guidelines disagree, please do what your supervisor says!

FORMATTING THE REPORT

Line spacing should be 1½ line, with 3.0cm margins left and 2.0cm right, 2.5cm at the bottom of the page and 2.0cm at the top.

The body text should be 12 point Times New Roman, unless instructed otherwise by your supervisor.

All pages except the cover must be numbered.

All sources must be cited and referenced using (ideally) the Harvard referencing style. There are numerous on-line documents that cover how to properly do Harvard-style referencing.

The report should normally be between roughly 8,000 and 15,000 words long, but this is not a strict rule – follow the advice of your supervisor. A “design and build” project will tend towards the lower end of the range; pure research projects will tend be toward the higher end of the range. Many projects involve elements of both and the word count may reflect their in-between nature.

Please use numbered chapter and section headings. This makes it easy to cross reference your report by referring to a numbered paragraph, e.g. “See section 2.11”, and it makes it easy for the reader to locate sections in the report from the table of contents.

Ensure that spacing between heading and paragraph and the spacing between the end of a paragraph and the next are consistently applied throughout the document.

WRITING

The report must be written in English and should demonstrate good grammar and correct spelling and punctuation. Slang, “street language”, colloquialisms and abbreviations should be avoided.

Write clearly. Sentences should be simple and short. Unless you are a skilled writer, don’t try to sound academic. Strive for clarity and brevity.

Avoid reference to yourself. Rather than “I attempted to develop a program to recognise signals among noise,” it should be “This project is an attempt to develop a program …” The introduction should indicate very clearly what the report is about, and why what you’ve done is important.

PRESENTATION

Make sure the report is an appropriate length – take advice from your supervisor. Citations and references should be checked for accuracy. All tables and figures should be labelled and numbered. Spelling, grammar and punctuation should be checked thoroughly. The report should be proofread thoroughly. Get somebody else to read it, as others who have not seen your report before will catch many errors that you’ll miss.