Defensible Disposal is the topic and Information Lifecycle Governance, with a focus on legal requirements.
Objective is to lower the cost of Information in order to increase the value derived from it and to manage risk and be compliant with policies.
31% of total data is of business value and needs to be retained, the rest can be disposed of at some time.
Key issues are the overall management team, its composition and responsibilities, Project roadmap.
Value of information declines over time but risk and cost do not.
Stakeholders do not necessarily understand each other or the requirements.
Data volumes growing very fast, 100% every 18 – 24 months (Moore’s Law of Data). Typical large companies have 3700 retention classes of data across 9 Regions of Jurisdiction. Costs of dat are nigh 1PB costs $2.5M.
Many stakeholders involved, Business, Legal, IT, Business.
The hierarchy of processes and responsibilities can be mapped to the Zachman EA structured.
Also related to Enterprise Content Management governance and process management governance.
May need a Data Governance Officer.
Dashboards may be useful against progress to implementing the 18 processes involved to a desired level of maturity, perhaps based on a scorecard approach.
Critical task is communication to employees, taking them from unengaged to intrigued to engaged to accountable and compliant. A very important change management activity.